Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your personal information in accordance with data protection laws.
Our Commitment to Privacy
Rongai High School is committed to protecting the privacy and confidentiality of personal information entrusted to us by students, parents, guardians, staff, and visitors. This Privacy Policy outlines how we collect, use, store, and protect personal information in compliance with the Kenya Data Protection Act, 2019, and other applicable laws.
As an educational institution, we process personal information for legitimate educational purposes and in the best interests of our students. We are committed to transparency in our data handling practices and respect the rights of individuals regarding their personal information.
Information We Collect
- Student personal information (name, date of birth, address, contact details)
- Academic records and performance data
- Medical information relevant to student care and safety
- Parent/guardian contact and background information
- Financial information for fee payment processing
- Website usage data and cookies for improving user experience
- Communication records (emails, phone calls, meetings)
- Disciplinary records and behavioral assessments
How We Use Your Information
- Providing educational services and academic support
- Maintaining student records and academic progress tracking
- Communicating with students, parents, and guardians
- Processing fee payments and financial transactions
- Ensuring student safety and welfare
- Meeting legal and regulatory requirements
- Improving our educational programs and services
- Facilitating extracurricular activities and events
Information Sharing
- With educational authorities as required by law
- With medical professionals in case of emergencies
- With examination boards for certification purposes
- With universities and colleges for admission processes
- With parents/guardians regarding student progress and welfare
- With law enforcement when legally required
- With service providers who assist in school operations
- We do not sell or rent personal information to third parties
Data Security
- Physical security measures for paper records
- Digital encryption for electronic data storage
- Access controls limiting who can view student information
- Regular security audits and system updates
- Staff training on data protection and confidentiality
- Secure backup systems for data recovery
- Incident response procedures for data breaches
- Compliance with Kenya Data Protection Act requirements
Your Rights
Under data protection laws, you have several rights regarding your personal information
Data Retention
Student Academic Records
Academic records are retained permanently to support alumni services, transcript requests, and verification of qualifications. These records include grades, certificates, and academic achievements.
Personal Information
Personal contact information and non-academic records are retained for 7 years after graduation or departure from the school, unless required to be kept longer by law.
Financial Records
Fee payment records and financial information are retained for 7 years for accounting and audit purposes, in compliance with financial regulations.
Medical Information
Medical records are retained for 25 years or until the student reaches age 25, whichever is longer, to support ongoing health needs and legal requirements.
Website and Cookies
Our website uses cookies and similar technologies to improve your browsing experience and provide personalized content. We use the following types of cookies:
Essential Cookies
Required for the website to function properly, including security and accessibility features.
Analytics Cookies
Help us understand how visitors use our website to improve user experience and content.
Functional Cookies
Remember your preferences and settings to provide a personalized experience.
You can control cookie settings through your browser preferences. However, disabling certain cookies may affect website functionality.
Questions About Privacy?
If you have questions about this privacy policy or how we handle your personal information, please contact our Data Protection Officer.
privacy@rongaihigh.ac.ke
Phone
+254 700 000 000
In Person
School Administration Office
Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and, where appropriate, through direct communication. The "Last updated" date at the top of this policy indicates when the most recent changes were made.